Civil Air Patrol Brand Tools

Email Signature Generator

Fill out your details below and verify the preview in the right column is correct.

Email Signature Guidance

To generate your email signature, you have three options: you can download the Word template to copy and paste from on the brand portal, you can use this email signature generator tool, or you can copy and paste from the samples on the brand portal.

Guidelines, Standards, and Requirements

  • The Defense Media Agency and the Department of Defense Visual Information Style Guide cite military ranks receiving periods in their abbreviated form when external communication follows the industry standard of AP style. "SM" is not a grade and should not be used.
  • Do not include professional titles or post-nomials such as "MD," "PhD," "CFI," etc.
  • Appending ',CAP' is not required if the content is clearly showing Civil Air Patrol in its capacity.
  • Duty assignments will state the name of the unit, followed by the duty position, without a comma. Unit names may be abbreviated in accordance with this guide.
  • You may only list two duty assignments recorded in eServices; organize assignments from highest to lowest organizational level. Do not list certifications, accomplishments, special activity assignments non-Civil Air Patrol titles, quotes, etc.
  • No disclaimer, FOUO statement, motivational quote, etc. may be appended to the signature block unless required by law or when operating under CAP Sensitive or Classified Mission Programs.
  • Other than changing the text to be specific to your details, do not alter the signature in any way. This includes font type.
  • Encampment commanders and commandant of cadets, NCSA and NFA activity directors and deputies, are now available as duty positions - encampment commanders and commandants are assigned at the wing level, and national activities (NCSAs and NFAs) are assigned at the national-level with CAP/CP

Signature Type

Default is recommended for standard desktop email clients. Plain Text is best for clients that strip formatting. Abbreviated (Mobile) is intended for mobile devices only.

Grade & Name

Use approved CAP grade abbreviations. Do not use "SM" or add professional titles or post-nominals.

Duty Position(s)

List no more than two duty assignments recorded in eServices. Organize assignments from highest to lowest organizational level.

Maximum two lines allowed. Extra lines were removed.
Do not include certifications, accomplishments, special activity assignments, non-Civil Air Patrol titles, or quotes.

Phone Number(s)

Phone numbers are automatically formatted with periods as you type.

Wing/Region Website

Optional. Include only official Wing or Region websites relevant to your role.