Civil Air Patrol Brand Tools

Email Signature Generator

Fill out your details below and verify the preview in the right column is correct.

Email Signature Guidance

To generate your email signature, you have three options: you can download the Word template to copy and paste from on the brand portal.

  • The Defense Media Agency and the Department of Defense Visual Information Style Guide cite military ranks receiving periods in their abbreviated form when external communication follows the industry standard of AP style. "SM" is not a grade and should not be used.
  • Do not include professional titles or post-nominals such as "MD," "PhD," "CFI," etc.
  • Appending ', CAP' is not required if the content is clearly showing Civil Air Patrol in its capacity.
  • Duty assignments will state the name of the unit, followed by the duty position, without a comma. Unit names may be abbreviated in accordance with this guide.
  • You may only list two duty assignments recorded in eServices; organize the assignments from the highest to the lowest organizational level. Do not list certifications, accomplishments, special activity assignments, non-Civil Air Patrol titles, quotes, etc.
  • No disclaimer, FOUO statement, motivational quote, etc., may be appended to the signature block unless required by law or when operating under CAP Sensitive or Classified Mission Programs.
  • Other than changing the text to be specific to your details, do not alter the signature in any way. This includes font type.

Signature Type

Default is recommended for standard desktop email clients. Plain Text is best for clients that strip formatting. Abbreviated (Mobile) is intended for mobile devices only.

Grade & Name

Use approved CAP grade abbreviations. Do not use "SM" or add professional titles or post-nominals.

Duty Position(s)

List no more than two duty assignments recorded in eServices. Organize assignments from the highest to the lowest organizational level. Please spell out the full assignment as shown in eServices.

Maximum two lines allowed. Extra lines were removed.
Do not include certifications, accomplishments, special activity assignments, non-Civil Air Patrol titles, or quotes. If you are having difficulty, feel free to reach out to the brand team.

Phone Number(s)

Phone numbers are automatically formatted with periods as you type.

Wing/Region Website

Optional. Include only official Wing or Region websites relevant to your role.