Skip to content
Civil Air Patrol Brand Tools
Brand Portal

Email Signature Generator

Fill out your details and check the preview. When the brand standards review is clear, copy the signature into your email settings.

Jump to the preview

Email signature guidance

Build your signature here, or download the Word template from the Brand Portal and copy it from there.

  1. Choose a signature type. Default works in most email apps; Abbreviated (Mobile) is for your phone.
  2. Enter your grade, name, duty positions, and phone numbers the way they appear in eServices.
  3. Fix anything the brand standards review flags. The copy buttons turn on once it’s clear.
  4. Select Copy Preview As Shown and paste it into your email app’s signature settings.
  5. Send yourself a test email and check the spacing, links, and logo.
  • The Defense Media Agency and the Department of Defense Visual Information Style Guide cite military ranks receiving periods in their abbreviated form when external communication follows the industry standard of AP style. "SM" is not a grade and should not be used.
  • Do not include professional titles or post-nominals such as "MD," "PhD," "CFI," etc.
  • Appending ', CAP' is not required if the content is clearly showing Civil Air Patrol in its capacity.
  • Duty assignments will state the name of the unit, followed by the duty position, without a comma. Unit names may be abbreviated in accordance with this guide.
  • You may only list two duty assignments recorded in eServices; organize the assignments from the highest to the lowest organizational level. Do not list certifications, accomplishments, special activity assignments, non-Civil Air Patrol titles, quotes, etc.
  • No disclaimer, FOUO statement, motivational quote, etc., may be appended to the signature block unless required by law or when operating under CAP Sensitive or Classified Mission Programs.
  • Other than changing the text to be specific to your details, do not alter the signature in any way. This includes font type.

Signature type

Default is recommended for standard desktop email clients. Plain Text is best for clients that strip formatting. Abbreviated (Mobile) is intended for mobile devices only.

Grade and name

Use approved CAP grade abbreviations. Do not use "SM" or add professional titles or post-nominals.

Duty position(s)

List no more than two duty assignments recorded in eServices. Organize assignments from the highest to the lowest organizational level. Please spell out the full assignment as shown in eServices.

Maximum two lines allowed. Extra lines were removed.

Do not include certifications, accomplishments, special activity assignments, non-Civil Air Patrol titles, or quotes. If you are having difficulty, feel free to reach out to the brand team.

Phone number(s)

Phone numbers are automatically formatted with dashes as you type. The extension box is optional.

Phone Number(s)

Wing or Region website

Optional. Include only official Wing or Region websites relevant to your role.