Letterhead Generator

Start an official CAP business letter or memorandum with your unit’s letterhead, seals, date, and signature block already in place, then write it in Word.

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Correspondence guidance

This tool fills in the official templates from CAP’s publications management page, so the layout, fonts, and spacing match the standard exactly.

Choose a business letter, for people outside CAP, or a memorandum, for correspondence within CAP.
Enter your unit’s name and mailing address for the letterhead.
Add your unit or higher headquarters seal or emblem, if you use one, and a subordinate unit seal beside it.
Write the letter on this page, or leave it blank to write it in Word.
Fill in the date and your signature block, and for a memorandum, your office symbol.
Download the Word file and check it. Anything you left blank is a gray field to click and type over.

Your file is named for your unit and this tool, such as Texas-Wing_letterhead_memorandum.docx, so it’s easy to find in your downloads.

Use your unit’s official name and its current mailing address.
A subordinate unit seal is used only beside a unit or higher headquarters seal, never alone.
Write the date as day, month, and year, such as 1 November 2026.
Use the grade abbreviations and duty titles members use in eServices, and follow CAPP 1-2 for format and style.

Letter style

Both use the same letterhead.

Business letter Memorandum

Letterhead

The letterhead reads HEADQUARTERS, then your unit, then Civil Air Patrol and the address.

Unit Its official name, without “Headquarters.”

Street address or PO box

City

State

ZIP code

Seals Optional

The unit or higher headquarters seal or emblem goes at the top left. A subordinate unit’s seal can go at the top right, only alongside it.

Commands, Directorates, Programs, and Campaigns

Region, Wing, Group, and Squadron Emblems

NCSA, CSA, and NFA Emblems

Or upload your unit or higher headquarters seal Tap to choose a file or drag it here PNG, JPG, WebP, GIF, or SVG

Only use approved emblematics.

Attempt to make the white background of your uploaded image transparent

Pick a unit or higher headquarters seal first to add a subordinate unit seal.

Letter Optional

Write the letter here, or leave the body blank to download the template with every field ready to fill in Word.

Recipient Title and full name.

Organization Optional

Recipient’s street address or PO box

Recipient’s city, state, and ZIP code Such as Fort Worth TX 76102.

Salutation After “Dear”: a title and last name, Sir or Ma’am, or a position.

Body Leave a blank line between paragraphs.

Attachments Optional. One per line.

The letter you write stays in this browser tab. It isn’t saved or sent anywhere.

Date and signature block

Leave any of these blank to fill in later in Word.

Fill in the date

Date

Grade

Name

Duty title

Your name, grade, and duty title save in your browser and fill in the other tools, like the Email Signature, Business Card, and Leader Bio Sheet generators.